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September 1, 2022

  • 0 AGENCY'S RESERVATION OF RIGHTS. The Agency reserves the right to


1.1   Right to Reject, Waive, or Terminate the RFQ.  Reject any or all proposals, to waive any informality in the RFQ process, or to terminate the RFQ       process at any time, if deemed by the Agency to be in its best interests.


1.2    Right to Not Award.  Not to award a contract pursuant to this RFQ.


1.3    Right to Terminate.  Terminate a contract awarded pursuant to this RFQ, at any time for its      

convenience upon 10 days written notice to the successful proposer(s).


1.4    Right to Determine Time and Location.  Determine the days, hours, and locations that the         successful proposer(s) shall provide the services called for in this RFQ.


1.5    Right to Retain Proposals. Retain all proposals submitted and not permit withdrawal for a period of 60 days after the deadline for receiving proposals without the written consent of the Agency Contracting Officer (CO).


1.6    Right to Negotiate.  Negotiate the fees proposed by the proposer entity.


1.7    Right to Reject Any Proposal.  Reject and not consider any proposal that does not meet the requirements of this RFQ, including but not necessarily limited to incomplete proposals and / or proposals offering alternate or non-requested services.


1.8    No Obligation to Compensate.  Have no obligation to compensate any proposer for any costs incurred in responding to this RFQ.


1.9    Right to Prohibit.  At any time during the RFQ or contract process to prohibit any further participation by a proposer or reject any proposal submitted that does not conform to any of the requirements detailed herein.  By accessing the eProcurement Marketplace (hereinafter also "the Marketplace") and by downloading this document, each prospective proposer is thereby agreeing to abide by all further agrees that he/she will inform the CO in writing within 5 days of the discovery of any item listed herein or of any item that is issued thereafter by the Agency that he/ she feels needs to be addressed.  Failure to abide by this timeframe shall relieve the Agency, but not the prospective proposer, of any responsibility pertaining to such issue.



2.0    SCOPE OF WORK/TECHNICAL SPECIFICATIONS.  The Agency is seeking proposals from                 

  qualified, licensed, and insured entities to provide the following detailed services listed herein:


2.1    More than One Award Possible.  The Agency reserves the right to complete award to one firm only or to complete award to multiple firms.   If award is made to more than one firm, such awards will be based on the Agency's opinion that a firm can offer the Agency greater value for a certain service area ("service area (s)" as detailed within the immediately following Section 2.2).  The Agency reserves the right to make such decision at any time during the ensuing contract period(s) meaning, the Agency could initially male award to one firm only, then, at any time during the ensuing contract period(s) decide to make an additional award(s) if the Agency decides such is in its best interests to do so.


      2.2   General Service Areas. The Agency intends to award a contract to a firm(s) to provide architectural and engineering services (A/E) for various projects the Agency may need throughout the year.  Services will include, but are not to, typical new construction and rehabilitation of buildings, and land that the Agency owns.   Services may include, but are not limited to, typical A/E services pertaining to:


            2.2.1     Architectural Design:

            2.2.2    Construction contract administration and / or management.

            2.2.3    Cost estimating.

            2.2.4    Energy Specialist / Green Building Rater.

            2.2.5    Environmental Review.

            2.2.6    Fire Protection Engineer.

            2.2.7    Landscape design.

            2.2.8    MEP / Structural Engineers.

            2.2.9    Site planning and surveying.

            2.2.10 Soil/ Geotech/ Environmental Engineers.

            2.2.11 Structural, mechanical, electrical, and civil engineering.

            2.2.12 Any other related services that may be typically performed by either an architectural or                              engineering firm in its normal course of business.


            2.2.13 Additional service areas may include, but are not limited to:

                         Site and Storm Drainage Systems.

                         Roof Systems.

                         Paving, Curbing, Sidewalks, Driveways; Flat Work.

                         Renovations and Rehabilitation of existing structures.

                         Demolition work.           Building Systems, include HVAC, Ventilation, Plumbing, Fire Protection, Electrical, Lighting, Acoustics, and Structural Systems.


2.3.      Phases of the A/E Services may include, but are not limited to:

                        2.3.1                Schematic Design / Preliminary Study Phase.

                        2.3.2                Design Development Phase.

                        2.3.3                Bidding, Construction, and Contract Document Phase.

                        2.3.4                Bidding and Award Phase.

                        2.3.5                Construction Phase; and

                        2.3.6                Post Completion / Warranty Phase.


2.4.      Design Product.  Any design product shall meet all state and local code requirements and shall                      conform to all applicable local codes, ordinances, regulations, and standards, including HUD's

            Section 504 program; UFAS; ADA; and ANSI requirements.  The design may also include

            Coordination for the abatement of hazardous materials as well as demolition of existing


2.5.      Method of Award (Task Order).  The Agency will retain the right to contract with any of the

            responsive and responsible proposers as a result of this RFQ which shall occur in the following

            manner (this is sometimes called "forming a pool" of contractors that the Agency may draw




2.5.1    Once the evaluation has been completed, the Agency Staff assigned will contact the 1st - ranked proposer to ascertain as to whether or not that contractor is available to do the work within the reasonable time-frame the Agency has established for that work; if the firm is available within the Agency's requirements, the Agency shall then, in conformance with all HUD requirements, attempt to negotiate a reasonable cost with the available firm.  If such negotiation cannot be successfully concluded within 5 business days (or sooner, if the Agency decides such is in its best interests), the Agency shall retain the right to suspend negotiations with that firm and proceed to the 2nd ranked firm.  PLEASE NOTE: Once the Agency has ended into negotiations with the 1st ranked firm, the Agency SHALL NOT           again enter negotiations with that firm pertaining to that task order (however, this shall not cause that firm to lose its place as the 1st ranked firm for any following task orders, if applicable).



2.5.2    If, as detailed within the preceding Section 2.5.1, the 1st ranked proposer is not available or the Agency is not able to successfully reach a negotiated cost with the 1st ranked proposer, the Agency will proceed to the next-ranked contractor and repeat the same negotiation process.  This process may be repeated by the Agency with ensuing ranked firms until the Agency has successfully negotiated a reasonable cost.


2.6       Previous/ Current Contractor(s).  The Agency does not currently have a firm under contract for

            these services.


Proposals must be received no later than 4:00 PM on October 14, 2022, in order to be considered.  Any questions concerning proposals should be addressed to the Executive Director.



Felicia Warren

Executive Director







Evaluation Factors.  The following factors will be utilized by the Agency to evaluate each proposal submittal received; award of points for each listed factor will be based upon the documentation that the proposer submits within his/her proposal submittal:


Factor No.

Max Point Value

Factor Type

Factor Description


20 points

Subjective (Technical)

Evidence of the proposers DEMONSTRATED ABILITY TO PERFORM THE WORK as indicated by profiles of the principals' and staffs' professional and technical competence and experience, and their facilities


20 points

Subjective (Technical)



20 points

Subjective (Technical)

Evidence of the proposers DEMONSTRATED SUCCESSFUL PAST PERFORMANCE in terms of cost control, quality of work, and compliance with performance schedules, and utilization of green design and technologies.


30 points

Subjective (Technical)

The proposer's DEMONSTRATED KNOWLEDGE of and EXPERIENCE with local building codes and Federal building alterations requirements.  If applicable, demonstrated knowledge and Experience with Historic Preservation projects, especially within the State of Georgia (please see Attachment K, attached hereto).


10 points

Subjective (Technical)



100 points


Total Points (other than preference points)




NOTE: Points will be awarded for each Subjective Factor by each of the appointed evaluation committee members based on his/her opinion after a thorough review of the information submitted by each proposer within his/her proposal.



Evaluation Committee.  The Agency anticipates that it will select a minimum of a two-person committee to evaluate each of the responsive "hard copy" proposal submitted in response to this RFQ. 


Evaluation.  The CO will evaluate and award points pertaining to Evaluation Factors No.^ (the "Objective" Factor).  The appointed evaluation committee, independent of the CO or any other person at the Agency, shall evaluate the responsive proposals submitted and award points pertaining to Evaluation Factors No. 1 through 5 (the "Subjective" Factors).  Upon final completion of the proposal evaluation process, the evaluation committee will forward the completed evaluations to the CO.